8 Small Business Apps That Are Total Life Savers

If you’ve ever asked yourself “where did the day go” then this is for you. There’s no question that time is a hot commodity. Generally, we’re overrun, overworked and on a hustle mindset 24/7. While I have mixed feelings about the word hustle (let’s just hustle smart, not hard), I do agree that we could all use more hours in the day.

Confession: As tech driven as my work is, I am a complete skeptic to new technology. I wait, and wait, and wait, then study the reviews and competitors, then do a test run. If it doesn’t perform magic in the first 10 seconds, it’s gone. So trust me when I say the small business apps on this list are total life savers. I promise they will boost your efficiency, focus, and productivity.

best small business apps

Boomerang for Gmail:

This is my favorite app for creating a peaceful Monday. Over the weekend, I write follow up emails, and status updates and schedule them to be sent bright and early Monday morning. My busy email list is crossed off before I even make my first cup of coffee, and your recipients think your off to an amazingly productive week.


If you have team members, this one is fantastic. It keeps projects in sync and moving along with assignments, deadlines, checklists, attachments, you name it. You can even save your workflows so duplicating a new project is a snap.


I can’t tell you how many hours this app has saved me. Gone are the days of word and excel for invoicing and tracking payments. Set up recurring or one-off invoices and let them work behind the scenes. Get paid online, track expenses, create proposals (and signatures upon approval- score), and even track your hours. With end of the year reports, tax season looks much less intimidating.


Let’s face it, ideas come and go quickly, regardless of your proximity to a computer. Evernote stores everything in one place from random notes, to books. No kidding, I have a client using this to write a book when he gets a free minute.


When you’re just not that happy with how an all-in-one social media planning tool manages Instagram, this is the answer. Just add your images to shuffle them into the perfect grid, add captions, add saved hashtags and save it for a schedule notification. If you’re like me, save more time by not reading or judging yourself too much when its time to post. Just approve and go.


This tool has been a total game changer in my business. Within the first month, Tailwind helped Pinterest become my #1 source of traffic to my website. That’s some serious action. Use it to bulk schedule pins, join tribes to share and submit like-minded pins, track your analytics, and more. Get a free trial to see in action and be prepared to be amazed.


Customer experience is important. Rather than sending bulking emails with attachments that tend to get lost, organize a dropbox folder to share files. Branding clients love this because everything is neatly organized, no questions needed. Plus, if there’s a revision to be made, you can replace the file so there’s no duplicates or confusion. It’s also great for working with team members to share large files.


I know this is more of a social media app, but with the private board feature and collaboration capability makes it an amazing place to store ideas in a nice visual format. Pin from around the web and upload your own to create organized little boards to reference anywhere.

What about you? What are the apps you can’t live without?


About the Author:

Alli Clough
Alli Clough is a digital design and marketer with a passion for helping busy entrepreneurs build their brand, focus their marketing, and celebrate their results.


  1. […] I began the year with a focus on nurturing my digital marketing clients and made plans to launch one new website each month. I remember thinking what a big goal that was and wondering if I could even manage the workload, but before I had a chance to change my mind, the calendar started filling up. By the end of 2018, I had welcomed two new marketing clients and launched 10 websites. The funny thing is that despite my growing to-do list, I felt more relaxed and in control than I had in years. It seems backwards to be more productive with a toddler in tow, but I owe it all to apps that help automate my business. With or without kids, you need these 8 small business apps that are total life savers. […]

  2. […] are so many great apps and tools out there to help you streamline your tedious work. You can find time-saving tools to help with […]

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